Safety and security
The Government of the Republic of Mozambique will make all necessary security arrangements during the meeting. In case the security officers need to carry firearms and radio communications equipment, the respective Government should obtain the “Firearms registration form” and the “Radio communication equipment form” from the liaison officers of the Ministry of Foreign Affairs and Cooperation of Mozambique and fill in and submit them by 15 August 2017. Formore information, please contact Mr Afonso Pinto: E-mail: afonsopnt91@gmail.com; Mobile: +258 82 5155763.
Assistance during arrival at the airport
At Maputo International Airport, a TICAD Desk will be provided to assist all delegates participating in the meeting, as follows: Upon arrival in Maputo, from private as well as from commercial flights, all delegations will be assisted by protocol officers of the Ministry of Foreign Affairsand Cooperation of Mozambique; The Ministerial Heads of delegation will be entitled to transport as specified in the preceding point. Their luggage must be collected by members of each delegationwith the assistance of the Protocol officials; Delegations wishing to come to Mozambique on private planes must submit an application for overflight and landing to the Ministry of Foreign Affairs andCooperation of Mozambique, providing the details of the aircraft, points and hours of entry into the Mozambican territory and call sign, through a note verbal, notlater than a week before the date of arrival in the country. For more information, please contact Mr. Marcelino Pinto: E-mail: augustopinto@gmail.com; Mobile:+258 82 5241915.
Transport
The Government of the Republic of Mozambique will provide transportation from Maputo International airport to the designated hotels, as well as, from the designated hotels to Maputo International airport, as follows: Heads of delegations of African countries (ministerial level) will be provided with protocol vehicles and respective protocol officers. The same shall apply to theHeads of Delegation representing ministers from their respective African countries as well as the Heads of Delegation of the Co-organizers. For the purpose of confirmation of the rank of the representation, the Heads of delegation are requested to send in advance a note verbal to the Ministry ofForeign Affairs and Cooperation of Mozambique through the following addresses: acreditacao@ncs.org.mz and jxirinda2000@gmail.com. The Heads of Delegation of African countries and of the Co-organizers will be provided with necessary transportation from the designated hotel to the venue of meeting and vice versa. For other delegates, the Government of the Republic of Mozambique will provide bus services from the designated hotels to the venue of the meeting and vice versa. The schedule will be announced by the Mozambican authorities in due course. There will be no bus services from hotels that are not included in the attached list of hotels of accommodation. Vehicles with diplomatic registration number plates including from neighboring countries will be accepted and authorized to enter the territory of Mozambique by submitting a request to the Ministry of Foreign Affairs and Cooperation of Mozambique, which must mention the number of vehicles, the registration number and the names of the respective drivers.
Accommodation
Each delegation is responsible for all accommodation expenses, as well as the respective accommodation reservations. The Japanese Government will not coveraccommodation costs. The Delegations are recommended to book their accommodation listed in the attachment to this document. For additional information regarding hotels, delegates are advised to contact Ms. Telma Sono in charge of the accommodation subcommittee, through the following contact: +258 826812092, E-mail: elmavsono@yahoo.com.br When making the reservation, delegates are recommended to inform the hotels that they take part in the TICAD Ministerial Meeting, in order to benefit from the pre-negotiated room rates. Once the reservation is confirmed, and for administrative purposes, send the information to the following e-mail addresses: acreditacao@ncs.org.mz and jxirinda2000@gmail.com.
Visa
Participants are strongly recommended to obtain entry visas to the Republic of Mozambique from the Mozambican diplomatic and consular representation abroad prior to their departure. Visas will be issued upon arrival at the Maputo International Airport for delegates who are unable to obtain them in advance. In this regard, holders of Diplomatic Passports will be granted a Courtesy Visa, while holders of Service or Official Passports will be granted Free Visa, and holders of Ordinary Passports shall pay USD 60.00 for Border Visa. A special immigration service desk will be set up for this purpose. For those who wish to seek this arrangement, a note verbal or official letter from their respectivecountries/organizations or embassies, with copies of valid passports and of the combined page of online registration attached, should be sent to the following e-mail: afonsopnt91@gmail.com and jxirinda2000@gmail.com, by 5 August 2017. For additional information, delegates should feel free to contact the liaison officers of the Ministry of Foreign Affairs and Cooperation of the Republic of Mozambique listed at 16.2 of this document.
Health
According to the WHO, the Republic of Mozambique must require the certificate of vaccination against Yellow Fever, to travelers from the following african countries: Angola, Benin, Burkina Faso, Burundi, Cameroon, Central African Republic, Chad, Democratic Republic of Congo, Republic of Congo, Côte d’Ivoire, Equatorial Guinea, Ethiopia, Gabon Gambia, Ghana, Guinea, Guinea-Bissau, Kenya, Liberia, Mali, Mauritania, Niger, Nigeria, Rwanda, São Tomé and Principe, Senegal, Sierra Leone, Somalia, Sudan, Tanzania, Togo, Uganda and Zambia. Delegates without the required Yellow Fever Vaccination Certificate, shall be vaccinated immediately at the Airport Health International Desk at the cost of USD 50.00. During the course of the meeting, a Medical Center with a professional team will be available at the Joaquim Chissano Internacional Conference Centre, to the participants from 07:30h to 18:00h. After 18:00h there will be a service with ambulance for those in need. The organization strongly recommends all delegates to have a Travel Insurance. In case of need of medical assistance, please contact the following: Medical –Dr. Ms. Sheila Lobo +258 84 71 73 232 Nurse – Ms. Paulina Cuamba +258 84 29 81 124
Airline tickets
All necessary travel arrangements including reservation and purchasing of airline tickets must be made by the participants themselves. The Japanese Government will not cover air fares of the participants. Prior medical checks and appropriate travel insurance coverage are strongly recommended for all participants.
Accreditation
The Mozambican authorities will issue the accreditation to the meeting. The badges for the participants will be handed over at the designated desk in theJoaquim Chissano International Conference Centre as follows: 22 August: from 8:00 a.m. to 8:00 p.m; 23 August: from 8:00 a.m. to 8:00 p.m, 24 August: from 8:00 a.m. to 5:00 p.m. Each delegation must appoint a delegate to collect the badges. In this process, the appointed delegate must present a valid personal identification document (ID orPassport) at the desk.
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